Summary
Our client is a leading fundraising organization in East Africa, established in 1971 to spread Medical Outreach in Africa. Raising funds through the sale of membership to the Society, donations, sale of branded items and fund-raising activities/events.
Temporary - 6 Months Contract
Job Purpose
Provide Administrative, Human Resources and Project support in a manner that ensures efficient service delivery within the Society.
Key Responsibilities
- In consultation with the Administration Officer, ensure the smooth running of the office for efficient service delivery.
- In consultation with the Administration Officer, procure goods and services for both office and project activities. This entails determination of project supplies and quantities, purchase of supplies including branding and communication materials. Following up requisitions, receiving the purchases and ensuring that they meet specifications.
- Events and meetings organizing including fundraising events, Council meetings, AGM, Project activities etc. This entail booking venues, arranging for transport and accommodation, ensuring that the documents are circulated on time etc within the budget provided.
- In consultation with the Administration Officer, liaise with the insurance supplier on the renewals of all Society equipment and that the Trustee/Council insurances are done in a timely manner.
- Recruitment, selection and onboarding - In consultation with the Administration Officer, support the following: Shortlisting of qualified applicants according to pre-specified criteria provided by hiring managers.
- Scheduling and organizing interviews, Inform unsuccessful applicants officially through email, Induction of new staff, In consultation with the Administration Officer, maintain leave records for all staff.
- Manage Society Petty Cash provided for local cash purchases as per the guidelines issued by the Finance & Admin department.
- Maintain an efficient filing system that facilitates storage and retrieval of the Society’s documents.
- Documenting meeting proceedings and keeping records of the same.
- Managing and distributing correspondence and receiving visitors.
- Ensuring project supplies and equipment are secured and accounted for.
- Provide logistical support for the project including participating in the project activities.
- Coordination of data collection, analysis of the collected project activity data to prepare reports.
- Scheduling and coordination of follow up of fistula patients after surgery to ensure that patients are given the requisite post-surgery care for full recovery.
Job Qualifications
- Degree in Business Administration/ Secretarial Studies or Degree / Diploma in Human Resources Management
- 2 years’ experience in Admin/HR and Programme coordination in a busy office
- Petty cash management experience
