. VACANCY ANNOUNCEMENT: Purchase officer
REPORTING TO: General Manager
SALARY: Competitive
IMPORTANT NOTE: Suitable candidates should have hands -on experience in hospitality sector and specifically in a boutique hotel set up
Job Summary:
The Purchase Officer at Saggys Hotel is responsible for managing and coordinating the procurement of high-quality goods and services for the boutique hotel. This includes identifying cost-effective suppliers, negotiating contracts, and ensuring timely deliveries. The role requires attention to detail, effective vendor management, and a keen understanding of purchasing practices in the hospitality industry to support operational efficiency and quality guest experiences.
Key Responsibilities:
- Source, evaluate, and select vendors to supply food, beverages, housekeeping supplies, and other hotel essentials in line with hotel standards and budget.
- Build and maintain strong relationships with suppliers to ensure quality, reliability, and best pricing.
- Negotiate contracts, terms, and pricing with suppliers, managing any contract issues or adjustments as needed.
- Prepare purchase orders, track orders, and coordinate with vendors to ensure timely delivery of supplies and materials.
- Work closely with relevant departments to monitor inventory levels and forecast future needs, ensuring stock availability without over-purchasing.
- Conduct regular audits of inventory and storage practices to maintain accurate records and prevent loss or wastage.
- Verify all delivered items meet quality standards and specifications as per the contract and hotel requirements.
- Ensure compliance with relevant health, safety, and environmental standards in procurement processes.
- Address any quality issues or supplier discrepancies promptly to minimize operational disruptions.
- Manage procurement budgets effectively, ensuring cost-efficient purchasing without compromising quality.
- Analyze and report on purchasing trends, costs, and savings to assist with financial planning and budgeting.
- Prepare monthly reports detailing purchase expenses, vendor performance, and any discrepancies for management review.
Qualifications:
- Bachelor’s degree in Supply Chain Management
- Minimum of 2-3 years of experience in procurement, must be in the hospitality industry or a boutique hotel setting.
- Strong negotiation and vendor management skills.
- Excellent organizational and time management skills, with attention to detail.
- Proficiency in procurement software and Microsoft Office Suite (e.g., Excel, Word).
- Proficiency in material control techniques.
